THE LONDON AND PROVINCIAL COLLIE CLUB

 

CONSITUTION, RULES AND REGULATIONS

AS ADOPTED BY THE 2005 AGM

 

 

1.

NAME AND OBJECTIVE:  The name of the Club shall be “The London and Provincial Collie Club” (hereafter “the Club”) and its objectives shall be to promote the reputable breeding of Collies, Rough and Smooth, to support shows and matches, to do all in its power to protect and advance the interest of the breeds, to instruct novices to our breeds and to bring fanciers together in friendly rivalry.

2.

ELECTION OF OFFICERS AND COMMITTEE:  Every Annual General Meeting (AGM) shall be competent to elect Officers and members of the Committee in place of those retiring.

The voting at all AGMs for Officers and Committee shall be by ballot and the Chairman shall have the casting vote at all meetings.

In order to qualify for voting rights at the AGM, new members must have paid their subscriptions by 31st December of the previous year.

The Officers and members of the Committee shall be members of the Club.  One Officer and one third of the Committee shall retire annually (the Committee by rotation), but shall be eligible for re‑election.  The Secretary shall keep a record of the number of attendances of each member of the Committee, and such record shall be available to the members present at the AGM.  Nominations for Officers and Committee should be sent with the proposer’s and seconder’s signatures and nominee’s approval, all in writing, to the Secretary not later than 28 days prior to the published date of the AGM.

3.

MANAGEMENT:  Subject to the powers exercisable by the AGM, the entire control and management of the Club shall be vested in the Committee of not more than 16 members. The Committee shall have the power to co‑opt members until the next AGM, when a ballot will take place in accordance with item 2.  Officers of the Club may only be nominated from Committee members of not less than two years standing.

All Committee meetings shall comprise a quorum of two Officers and seven Committee members. All minutes shall be kept in writing and approved at the following meeting. All proposals shall be seconded and voted on. No resolutions shall be passed without the express approval of two thirds of Officers and Committee members present. The Chairman shall have the casting vote. If the Chairman is absent, another Officer may take that Chair for that meeting only.

4.

SUBSCRIPTIONS:  The annual subscription shall be £3.00 (£4.50 joint), payable on 1st January in each year, and no member can compete for special prizes offered by the Club and confined to Members until his/her subscription for the current year is paid.  Any member failing to pay his or her subscription by 31st January shall have notice given by the Secretary, and his or her subscription being unpaid on 28th February his or her rights of membership may cease and they may be struck off the list of members of the Club.  Any genuinely new member joining after 1st November in any one year shall be deemed to have paid his or her subscription for the following year.

5.

BANKING ACCOUNT:  A Banking Account shall be opened and maintained in the name of the London and Provincial Collie Club, into which all revenue of the Club shall be paid and from which withdrawals shall only be made on the signature of two or more Officers.  Three Officers of the Club shall all be nominated as signatories to all cheques.

All expenses incurred by the Secretary and Treasurer for or on behalf of the Club shall be reimbursed out of the funds of the Club.

6.

MEETINGS:  The Financial Year of the Club shall be from 1st January to 31st December. 

An AGM shall be held prior to 24th March in each year, at such time and place as the Committee shall appoint, and eight members of the Club shall form a quorum.  Not less than 35 clear day’s notice of the AGM shall be given in writing to paid up members. Such notice will contain all the relevant information concerning the meeting and business to be conducted. The AGM will also be advertised in the Dog World and Our Dog’s newspapers giving 35 clear days notice.

Only fully paid up members of the Club, the Patron, President, Vice President and Honorary Life Members of the Club may attend the AGM.

Any fully paid up member of the Club may propose an item for inclusion in the AGM agenda. This must be in writing and be with the Secretary at least 28 days before the published date of the AGM. No other business may be brought before the AGM.

The Committee may at any time, upon receipt of a requisition signed by any 25 fully paid up members of the Club and specifying the business for which such a meeting is required, summon a Special General Meeting of the Club, specifying the business for which such a meeting is required. No business other than that named in the requisition shall be brought before the SGM.

Fourteen clear days’ notice must be given in writing to all fully paid up members of an SGM, this may be done by placing advertisements in the Dog World and Our Dog’s newspapers This notice must contain all relevant information concerning the meeting and business to be conducted.

7.

RULES:  The Rules of the Club may not be altered, except at an AGM or SGM, notice of which includes the details of the proposal to alter the Rules.  Such alterations shall not be brought into force until the Kennel Club has been advised and has given its approval of the alterations.  New Rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted immediately and be included in the Club’s Constitution with effect from the Club’s AGM.

No business shall be transacted at an AGM unless notice thereof appears on the Agenda, with the exception of routine matters or those which in the opinion of the Chairman of the meeting are urgent.  Any alterations made to be carried by a majority of at least two thirds of those present and voting.

8.

DISQUALIFICATION:  Any member who shall be suspended under Kennel Club Rule A42j(5) and/or member whose dogs is/are disqualified under Kennel Club Rule A42j(9) shall ipso facto cease to be a member of the Club. 

If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interest of the Club, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting (SGM) of the Club shall be called for the purpose of passing a resolution to expel him/her.  Notice of the SGM shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation.  If at the Meeting a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a member of the Club, except that he/she may within two calendar months from the date of such meeting appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.

If the Club expels any member for discreditable conduct in connection with dogs, Dog Shows, Trials or Competitions, the Club must report the matter in writing to the Kennel Club within seven days and supply any particulars required.

Members shall be given 14 clear days notice of the SGM, either by Royal Mail post or publication in Dog World or Our Dogs.

9.

DISSOLUTON:  If this Registered Society (The London and Provincial Collie Club) is wound up or ceases to be a Registered Society under the Kennel Club Rules and Regulations, a final statement of audited accounts with a record of the disposal of the property of the Club shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club on the last return furnished to the Kennel Club will be held responsible by the Kennel Club for the proper winding up of the Club.

10.

TROPHIES:  All donors of Challenge Cups or Trophies must acknowledge that their gift is made outright to the Club and may sold, donated or otherwise disposed of, if the Club is ever dissolved in accordance with item 9.

11.

DISPUTES:  The Kennel Club shall be the final authority for interpreting the Rules and Regulations of the Club in all cases relating to Canine or Club matters.

12.

FEDERATION:  The London and Provincial Collie Club shall not join any federation of Societies or Clubs.

13.

BANKRUPTCY:  No person whilst an undischarged bankrupt may serve on the Committee of, or hold any other office or appointment within, a Kennel Club registered Society.

14.

MEMBERS AND MEMBERSHIP:  The Club shall consist of an unlimited number of members.  The Club must maintain an up-to-date list of fully paid up members and their addresses. The Club must make the list available for inspection by the Kennel Club and members of the Club if so requested.  A declaration of the number of members of the Club must be made with the Annual Returns.

15.

ACCOUNTS:  The accounts will be certified annually and presented to the members at the AGM.  Note: Certification of accounts must be carried out by one qualified Accountant or two unqualified individuals with accounting experience.

16.

ANNUAL RETURNS TO THE KENNEL CLUB:  The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club, whether by the Secretary or by Direct Debit, for continuance of registration and that by 31st July each year other returns as stipulated by the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities will be forwarded to the Kennel Club.  The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Club which may occur during the course of the year.

17.

SUB-COMMITTEES:  The Committee may appoint a Sub-Committee for any special purposes, and may delegate to them such of its powers as it thinks fit.

18.

BREEDER’S TROPHY:  A trophy shall be presented to each member on making up their first homebred Champion, conditional that the dog is still in the breeder’s ownership and that the breeder has been a fully paid-up member of the Club on the date that each qualifying Challenge Certificate was obtained.

19.

VICE-PRESIDENTS:  Any persons who, in the opinion of the Committee, shall be deserving of any special mark of recognition shall be eligible for election as a Vice-President of the Club.

20.

SERVICE FOR OTHER CLUBS:  Committee members, whilst serving on the Committee of the London and Provincial Collie Club, shall not be committee members of any other specialist Rough and/or Smooth Collie Club.

21.

COMMITTEE MEMBERS:  Any Committee members not attending three consecutive meetings without reasonable excuse shall cease to be members of the Committee.

 

 

 

 

 
   
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